The City of White Rock I City Administration Information

The Role of the City Clerk's Office

The main function of this Office is to provide City Council with support in accordance with legislative and legal responsibilities and to provide interpretation and advice to the public on Council procedures, actions and policies.

Our goal is to provide service that helps to ensure informed, responsive and effective government.

The most important services provided by this Office include:

• Facilitating effective corporate meetings through agenda building, procedural advice and minutes reflecting all resolutions, decisions and other proceedings of Council and its related Committees.
• Providing communication links, services and systems to facilitate citizen input to City Council.
• Developing and maintaining records management systems to record, store and guarantee accessibility to corporate information to meet legal, financial and historical requirements.

Other Departmental duties include:

• Preserve and process all City Bylaws.
• Administer oaths, take and receive affidavits, declarations and affirmations.
• Receive and process "Freedom of Information" (FOI) requests.
• Manage all Municipal Elections and Referenda.
• Arrange for preparation of all Leases, Licences and retain all major Contracts and Agreements.
• Ensure legal compliance for all statutory responsibilities related to advertising, property transactions, etc.

Clerk's Office Mini-Directory

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Position Name e-mail Address Phone

City Clerk Tracey Arthur 604-541-2212

Deputy City Clerk Nona Housenga
604-541-2129

Freedom of Information (FOI)/Committee Clerk Lorraine Sym
604-541-2127

Fax: 604-541-9348

Leases, etc:
In accordance with the City's Retention Schedule, all current Leases, Licences, major Contracts and Agreements are retained by the City Clerk's Office. These are public documents and are available for viewing. Copies may be obtained at a cost of $.30/per page.

For further information please call the City Clerk's Office at 604-541-2127